Procurement GR8S
Debtor Verified
Centralised Debtor
Verification Platform
A secure national platform that consolidates municipal debtor information from participating municipalities across South Africa. Verify the municipal debt status of bidders, suppliers, companies, and their directors in real time — before contracts are awarded.
Verification Dashboard
Real-time debtor data from partners
12,847
Verified
342
Disputed
1,204
Pending
ABC Suppliers Ltd
R 12,450
XYZ Construction
R 45,200
Metro Services
R 8,300
The Procurement Compliance Challenge
Government procurement legislation requires organs of state to ensure that bidders are compliant with municipal rates and taxes obligations before contracts are awarded. However, the current verification process presents several challenges — many institutions rely on manually submitted municipal accounts, lease agreements, affidavits, and other documents that can be outdated, manipulated, fraudulent, or difficult to verify, exposing them to audit findings, irregular expenditure, and procurement disputes.
No Central Verification
Municipalities operate independently with separate debtor databases. Procurement officials have no direct access to debt information held by other municipalities.
Fraudulent Documentation
Some bidders knowingly submit fraudulent municipal accounts, altered statements, invalid lease agreements, incorrect property information, and affidavits containing false declarations — making manual verification unreliable.
Tender Delays
Officials often need to contact multiple municipalities to verify information, resulting in extended procurement timelines and delayed tender evaluations.
R 50M+
Municipal debt recovered annually
100%
Centralised verification coverage
48hrs
Average verification turnaround
24/7
Real-time debtor data access
Secure Integration with
Municipal Financial Systems
The MDVS establishes secure integration with municipal financial systems throughout South Africa, enabling real-time verification of debt owed by companies and their directors across all participating municipalities — fully POPIA compliant. No more manual data dumps or unverifiable documents. Verify and certify in one seamless workflow with live data feeds.
Partner Data Exchange
Secure · Encrypted · POPIA Compliant
Real-time debtor records streamed securely from participating municipalities
How the MDVS Works
A secure 4-step process that verifies the municipal debt status of bidders, suppliers, companies, and their directors before any procurement decision.
STEP 01
Company Verification
Verify the registered company name, registration number, municipal accounts linked to the company, outstanding debt balances, payment arrangements, and compliance status.
STEP 02
Director Verification
Using CIPC data, identify company directors and verify municipal accounts linked to them — including rates, taxes, and service charges owed.
STEP 03
Validate Compliance
Review real-time ageing breakdowns, outstanding balances, and compliance status across all participating municipalities.
STEP 04
Generate Certificate
Issue tamper-proof verification certificates with full audit trail for Municipal SCM Regulations, MFMA, PFMA, and PPPFA compliance.
Automated Compliance Reports
The Debtor Verified (MDVS) generates instant compliance reports for Bid Evaluation Committees, Bid Adjudication Committees, Internal Audit, and Auditor-General reviews — with clear, actionable outcomes for every verified entity.
Compliance Report Summary
- Compliant
- Non-Compliant
- Payment Arrangement
- Verification Pending
10,420
Compliant
318
Non-Compliant
856
Payment Arrangement in Place
1,204
Verification Pending
Instant Downloadable Reports For:
Executive-Level Insights at a Glance
12,798
Number of Verifications
318
Non-Compliant Suppliers Identified
R 340M+
Value of Contracts Prevented from Award
9 Provinces
Geographic Debt Trends Tracked
System Benefits & Cost Savings
From compliance to revenue growth — see how debtor verification transforms your procurement process.
Company Verification
Verify registered company name, registration number, municipal accounts linked to the company, outstanding debt balances, payment arrangements, and compliance status — all in real time.
Director Verification
Using CIPC data, identify company directors and verify municipal accounts linked to them, including rates and taxes owed, service charges outstanding, and compliance status.
Fraud Prevention
Eliminate fraudulent municipal accounts, altered statements, invalid lease agreements, and false affidavits with direct access to verified municipal financial systems.
Regulatory Compliance
Meet Municipal Supply Chain Management Regulations, MFMA, PFMA and PPPFA requirements with auditable verification records and full due diligence.
Municipal Revenue Growth
By holding suppliers and directors accountable for outstanding rates and taxes, municipalities recover debts faster, improving service delivery funding across communities.
Verified Certificates
Generate tamper-proof verification certificates with full ageing breakdowns and audit trails for every supplier and director check.
Comprehensive Verification Capabilities
The Debtor Verified (MDVS) delivers a full suite of tools designed to ensure procurement integrity, detect fraud, and provide complete auditability.
Real-Time Verification
Automatic access to updated debtor information from participating municipalities, ensuring procurement decisions are based on the latest data.
Director Risk Assessment
Verification of debt owed by all directors associated with a bidding entity — not just the company itself.
Fraud Detection
Automated detection of manipulated submissions and falsified documents.
- Suspicious lease agreements
- Duplicate submissions
- Mismatched property information
- Altered municipal accounts
Audit Trail
A complete, tamper-proof record of every action taken within the system.
- User activity
- Searches conducted
- Reports generated
- Procurement decisions supported
Automated Compliance Reports
Instant downloadable reports for Bid Evaluation Committees, Bid Adjudication Committees, Internal Audit, and Auditor-General reviews.
Management Reporting
Executive dashboards tracking key procurement integrity metrics across the institution.
- Number of verifications
- Non-compliant suppliers identified
- Value of contracts prevented from award
- Geographic debt trends
Empowering Local Government
The Debtor Verified (MDVS) helps municipalities strengthen compliance, reduce fraud, and recover outstanding revenue — all while improving service delivery outcomes.
Improve Compliance
Support compliance with SCM regulations and procurement legislation across all municipal procurement activities.
Reduce Fraud
Minimize submission of false municipal accounts and lease agreements through direct system verification.
Enhance Audit Outcomes
Provide defensible evidence supporting procurement decisions for internal and external audit scrutiny.
Reduce Administrative Costs
Eliminate manual verification processes — no more phone calls, emails, or in-person visits to municipalities.
Improve Procurement Integrity
Ensure that government only contracts with compliant suppliers who meet their municipal obligations.
Increase Revenue Collection
Suppliers are incentivized to settle municipal debts to remain eligible for government business.
A Single Source of Truth for All of Government
The Debtor Verified (MDVS) can be utilized by every tier of government, creating a single, unified national standard for municipal debt compliance verification.
National Departments
Provincial Departments
Municipalities
Municipal Entities
Public Entities
State-Owned Enterprises
Data Governance
All information is managed in accordance with South African legislation and cybersecurity best practices:
- Protection of Personal Information Act (POPIA)
- Municipal Systems Act
- Municipal Finance Management Act (MFMA)
- Cybersecurity best practices
Security Measures
Enterprise-grade security protects every verification and transaction:
Promoting Municipal Revenue Through Accountability
When suppliers and directors know their municipal debt status will be verified before any contract is awarded, they are incentivized to keep their accounts in good standing. This drives consistent municipal revenue collection and funds critical service delivery across communities.
Increased Revenue Collection
Municipalities recover outstanding debts faster when suppliers must be compliant to win contracts.
Reduced Irregularities
Transparent verification eliminates ghost suppliers and front companies from procurement chains.
Full Audit Trail
Every verification is logged with time-stamped certificates for MFMA, PFMA, and PPPFA compliance.
Procurement Compliance Cycle
Choose Your Plan
Flexible pricing designed for institutions of all sizes. Start verifying suppliers today.
Standard Verification
Monthly client verification access
R 16,000
per month
R 12,000 annually — save R 48,000/yr
- Unlimited debtor lookups
- Verification certificates
- Basic reporting
- Email support
Premium Verification
Advanced verification with priority support
R 25,000
per month
R 20,000 annually — save R 60,000/yr
- Everything in Standard
- API access
- Bulk verification
- Priority support
- Custom integrations
- Dedicated account manager
Flexible SaaS Licensing for Government
The Debtor Verified (MDVS) operates on a Software-as-a-Service (SaaS) model with multiple revenue options designed to suit institutions of every size and procurement volume.
Annual Subscription
Municipalities and government institutions pay annual licensing fees for platform access.
Transaction-Based Verification
Fee per verification conducted — ideal for institutions with variable procurement volumes.
Enterprise Licensing
Unlimited access for larger institutions requiring high-volume verification capabilities.
National Treasury Framework Agreement
A centrally negotiated contract allowing all organs of state to utilize the platform.
Transforming Procurement Across South Africa
The Debtor Verified (Municipal Debt Verification System) is expected to deliver measurable, lasting improvements to procurement integrity and municipal revenue nationwide.
Reduce Awards to Indebted Suppliers
Significantly decrease the number of contracts awarded to suppliers with outstanding municipal debt.
Improve Procurement Compliance
Strengthen compliance with SCM regulations and procurement legislation across all government tiers.
Strengthen Municipal Revenue
Drive consistent municipal revenue collection as suppliers settle debts to remain eligible for tenders.
Reduce Fraud & Corruption
Minimize fraud and corruption risks through automated detection and verified documentation.
Improve Audit Outcomes
Provide defensible, auditable evidence that supports clean audit findings for procurement decisions.
Standardized National Process
Create a standardized national verification process across all organs of state and municipalities.
A single source of truth for municipal debt compliance — built for a better South Africa.
Get Started TodayReady to Transform Your Procurement?
Join institutions across South Africa that trust the Municipal Debt Verification System for secure, real-time debtor verification of bidders, suppliers, companies, and directors.